Invite a teammate by email and they work directly in your workspace — your brands, your markets, your pricing. Here's how the model works, how the invite flow runs, and how access ends.
Alculator teams skip the usual "shared project" machinery. There is no separate team space to set up and no roles matrix to configure: your workspace is your account, and inviting a teammate simply lets them work inside it. This tutorial covers the invite, the claim flow on the other end, what a member can actually touch, and how access ends.
Open your Account page, find the Team card, type your teammate's email, and click Send invite. They get a join link that only works when they sign in with that exact email address. Once they accept, they see and edit your brands as if they were you — and Revoke cuts that access immediately.
The delegation model in plain words: a workspace is the owner's account. When a member signs in, the app points their session at your data instead of their own — every brand they open, every SKU they edit, every market they add lives on your rows. Nothing is copied, forked, or synced between accounts; there is exactly one set of brands, and the team works on it together.
Two consequences follow. First, members ride the owner's plan: a member's Account page shows the plan as "via your workspace," and they never see upgrade or billing controls, because the owner's subscription pays for everyone. Second, whatever a member builds in the workspace stays in the workspace — it was always the owner's data. If you want the mechanics of what a brand contains, start with Saving Brands and Managing Brands.
On your Account page, the Team card shows your seat count (you hold one seat yourself), the current member list, and an Invite a teammate field. Enter an email address and click Send invite. Each entry in the list carries a status chip — Invited until the person accepts, Active after — plus a Resend button for pending invites and a Revoke button for everyone.
The invite belongs to the address you typed. Your teammate must sign in (or sign up) with that exact email — the join page rejects the link under any other account and asks them to switch. If they use a different address day-to-day, invite that one instead.
Two practical notes. If the invitation email can't be delivered, Alculator hands you the join link directly in the Team card so you can paste it into Slack or a text — the invite still works. And Resend issues a fresh link, which retires the previous one; an old email in your teammate's inbox may say the link "is no longer valid" once a newer one exists.
The invite email points at a /join link. What happens next depends on whether your teammate is signed in:
A person can belong to one workspace at a time, and someone who has team members on their own account can't simultaneously join yours — the join page explains both cases if they come up. New to accounts entirely? Creating an Account covers the sign-up itself.
From the moment they land on the dashboard, members work on the owner's data with full editing rights:
There is no read-only role. Alculator teams are built for trusted collaborators — a co-founder, a sales lead, your pricing analyst — not for handing a distributor a login. If someone outside the company needs to see pricing without touching it, that's exactly what share links are for.
What members can't do: manage the subscription (billing belongs to the owner), or invite and revoke other members — the Team card shows them only whose workspace they're in and a button to leave it.
Access ends from either side, instantly:
Either way, nothing moves. Every brand, market, and version stays on the owner's account, because that's where it always lived. A member's own pre-existing account — whatever they had before joining — is waiting for them on the other side, untouched.
Team seats arrive at the Pro tier and scale from there: Pro seats a small team; Trade seats a larger one. The owner occupies one seat, and each invite — pending or accepted — occupies another. When every seat is taken, the invite field locks until you revoke someone or upgrade. The Team card always shows where you stand, and the current lineup lives in Every Plan Limit in One Place; for help choosing, see Which Plan Do I Need?
Pick the plan that seats yours, and send the first invite from your Account page.
Compare Plans →